Privacy Policy

Last Updated: August 13, 2026 — Effective Immediately Upon First Use

Preamble, Scope, and Definitions

This Privacy Policy (hereinafter, the "Policy," "Agreement," or "Document") is issued by The epic cake (hereinafter, "The Company," "TECIA," "we," "us," or "our"), a corporate entity organized and operating under the laws of the Commonwealth of Puerto Rico, United States of America, and constitutes a legally binding instrument governing the collection, recording, organization, structuring, storage, adaptation, alteration, retrieval, consultation, use, disclosure by transmission, dissemination, alignment, combination, restriction, erasure, and destruction of information (collectively, "Processing" or "Data Processing"), as those terms are understood under applicable law and as further elaborated in Sections 1 through 9 hereof.

Universal and Unconditional Applicability. This Policy applies universally, without limitation or exception, to all natural persons, legal entities, representatives, administrators, agents, or automated systems (individually and collectively, "User," "Data Subject," "You," or "Your") that, in any manner whatsoever — whether directly, indirectly, actively, passively, intentionally, or incidentally — access, install, configure, interact with, benefit from, or are exposed to any component of the Covered Products and Services (as defined below).

Definition — Covered Products and Services: For all purposes of this Policy, "Covered Products and Services," "Services," and "Ecosystem" shall mean, individually and collectively, without limitation: (a) all Discord bot applications developed, operated, maintained, or distributed by The Company, including but not limited to Cosmos+, Cosmos+ Networks and all of its sub-systems and modules (including but not limited to verification systems, moderation modules, analytics engines, and premium feature sets), Cosmos+ Shield, ARAID, Helper+, and any and all past, present, and future bot applications released under The epic cake brand or any associated brand; (b) all web properties, landing pages, control panels, and dashboards operated by The Company or its designees; (c) all public and private APIs, SDKs, webhooks, and developer tools; (d) all digital and physical goods, merchandise, and downloadable assets sold or distributed by The Company; (e) any promotional, support, or community infrastructure (including official Discord servers, documentation portals, and ticketing systems); and (f) all present and future products developed, acquired, or operated by The Company or by Cosmos+ Networks as a product line, regardless of whether such products exist at the time this Policy was last revised. All of the foregoing are governed by this single, unified Policy. See also Terms of Service, §§ 1–2; EULA, § 1; DPA, § 1.

Consent and Constructive Notice. By accessing or using any Covered Product or Service — or by continuing to use any such product or service after the date of any revision to this Policy — you expressly, irrevocably, and unconditionally acknowledge that: (i) you have read and understood this Policy in its entirety; (ii) you agree to be legally bound by all terms herein; (iii) you consent to all forms of Data Processing described herein; and (iv) you waive any right to claim ignorance of the terms of this Policy. If you do not agree to this Policy in its entirety, you must immediately and permanently discontinue all use of the Covered Products and Services. Continued use following any amendment (see Section 8) constitutes renewed consent. This Policy should be read in conjunction with, and is incorporated by reference into, our Terms of Service, End-User License Agreement (EULA), Data Processing Agreement (DPA), Law Enforcement Policy, Sales Policy, and Vulnerability Disclosure Policy, each of which forms part of the complete legal framework governing your relationship with The Company.

1. Categories of Personal and Non-Personal Information Collected

Subject to and consistent with the Scope defined in the Preamble above, The Company collects, processes, and retains, across all Covered Products and Services (including all Cosmos+ Networks sub-systems and modules), a comprehensive range of personal data (as defined under applicable law) and non-personal operational data, as reasonably necessary and proportionate to operate, maintain, secure, improve, develop, and expand the Ecosystem and its underlying Artificial Intelligence infrastructure. The enumeration of data categories below is illustrative and not exhaustive; the absence of a specific data type from this list does not preclude its collection, as further reserved in Section 1.9 (Forward-Looking Collection Reserve) and Section 2.3 of the Terms of Service. Each category of data described below may be collected across any and all Covered Products and Services simultaneously, including through automated, passive, or background mechanisms that do not require affirmative user action.

2. Tracking Technologies and Cookies

The Company deploys cookies, pixel tags, web beacons, local storage objects, and similar tracking technologies on its web properties, sourced from both proprietary tools and trusted third-party providers, including but not limited to Google Analytics, Cloudflare, and our internal analytics infrastructure. These technologies are used to:

Users may exercise control over cookie preferences through their browser settings. However, disabling certain categories of cookies may degrade or limit the functionality of our Services. The Company's use of cookies does not override the terms set forth in this Policy.

3. How We Use Your Information

The Company uses all collected data across the following authorized purposes. Access to user data for internal operational purposes is strictly limited to individuals formally employed by or officially contracted with The epic cake (collectively, "Authorized Personnel"). This expressly excludes all third-party Discord server administrators, server staff, community moderators, or any other persons not directly employed or formally contracted by The epic cake as a Company.

4. Data Retention Policy

The Company maintains a perpetual data retention framework. User data collected in connection with the Services is retained indefinitely, unless a valid data subject deletion request is submitted and honored in accordance with applicable law. The perpetual retention of data is justified under the following legitimate interests:

Notwithstanding the foregoing, if the bot is removed from a server, that server's non-restricted configuration data may be scheduled for routine anonymization or archival. Data classified as Restricted (IP addresses, emails from verification) is subject to the enhanced retention rules described in Section 6. All users retain the right to submit a deletion request as described in Section 7.

5. Information Sharing and Third-Party Providers

5.1 General Principle — No Sale of Data: The Company does not sell, rent, or trade personally identifiable information to third parties for their own marketing purposes. Data is shared exclusively as enumerated below, under strict contractual confidentiality obligations.

5.2 Artificial Intelligence Infrastructure Providers: The Company utilizes advanced Artificial Intelligence and Machine Learning systems to power, enhance, and develop our Services. In connection with these operations, user data (including but not limited to interaction data, telemetry, and user-generated content) may be processed by, transmitted to, or used to train models hosted by the following categories of AI providers, which may include but are not limited to:

5.3 Infrastructure and Operations Providers:

5.4 Premium Dashboard Analytics: We reserve the right to expand the types of non-sensitive, aggregated activity metrics made available to server administrators through Premium features (including but not limited to the User Lookup Tool and Analytics Dashboard), without prior notice. By using our Services, you consent to your publicly visible and server-specific activity data being visualized and aggregated within such tools. Highly sensitive data, including IP addresses and verification emails, is strictly ring-fenced and shall never be exposed to server administrators under any circumstances.

6. Cosmos+ Verify and Restricted Data Security

Personal data collected through the Cosmos+ Verify system, including Internet Protocol (IP) addresses and email addresses, constitutes "Restricted Data" under our internal classification framework. Restricted Data is subject to the following protections:

7. Your Rights and Right to Be Forgotten

The Company acknowledges that Data Subjects, depending on their jurisdiction, may hold certain rights regarding their personal data, including rights of access, rectification, portability, and erasure ("Right to be Forgotten"). To exercise any such right, you must submit a formal request through our official support channels:

The Company will evaluate all deletion requests in accordance with applicable law. Please note the following material limitations:

8. Policy Amendments

The Company reserves the absolute and unilateral right to amend, modify, or replace any portion of this Policy at any time and without prior individual notice. The "Last Updated" date at the top of this document shall reflect the most recent revision. Your continued use of the Services following any such amendment constitutes your unconditional acceptance of the revised Policy. We encourage you to review this Policy periodically.

9. Governing Law

This Policy and all matters arising from or relating to your use of the Services shall be governed by and construed in accordance with the laws of the Commonwealth of Puerto Rico and the applicable federal laws of the United States of America, without regard to conflict of law provisions. By using our Services, you irrevocably agree that any dispute relating to this Policy shall be subject to the exclusive jurisdiction of the courts located in San Juan, Puerto Rico, as further detailed in our Terms of Service, Section 9.